Supporting and informing our local communities

Finance and General Purposes

Finance and General Purposes Committee

Chris LillyCllr Chris Lilly (Chairman)
Cllr Jerry Watkiss,
CllrGill Weavers,
CllrRobert Fitzsimmons,
CllrDeveda Redman,
CllrElaine Wheeler,
CllrRosemary Neal

 Principal responsibilities are:
  • Council Financial matters;
  • Co-ordination of Parish Council Plan financial priorities,
  • Compilation of Finance section of Annual Return
  • Budget

 

Terms of reference 

1 Principles

  • To create policies for the safe and efficient management of the Mayfield and Five Ashes Parish Council, to ensure its status as a council of quality
  • The management committee is of Executive Status
  • It will meet no more than eleven times per year as summoned by the Clerk
  • It will consist of a minimum of five Councillors, one of which will be the Parish Council Chairman.
  • It will be accountable to the Full Council

2 Duties of The Executive Committee

  • The Committee will produce policies, and actions for the management of Mayfield and Five Ashes Parish Council on behalf of the Full Council and for its subsequent ratification.
  • Such policies and actions will enable the Clerk to carry out the functions outlined:

3 FUNCTIONS

  • The functions of the Finance and General Purposes Committee are:
  • Ensure accounting policies are in place
  • Set up financial accounting systems
  • Preparation of the annual budget
  • Provision of approved facilities for the financial audit
  • Authorise project expenditure for the Committee’s own projects and those from Advisory Committees
  • Ensure the publication of monthly financial results and analysis
  • Ensure that the Council Risk Assessment Process is carried out
  • Consider and make decisions on any legal matters affecting the Council
  • To ensure sound management functions and processes are in place to cover all aspects of the Council’s work
  • Consult on matters with specialist Advisory Committees as appropriate
  • Ensure that the Parish Council acts lawfully and carries out its lawful functions
  • Ensure that the Clerk’s salary is correctly assessed and that regular annual appraisals are carried out
  • To ensure that the Parish Council Communications systems are effective
  • Ensure that the Parish Council maintains highest quality standards
  • To regulate the constitution of the Parish Council’s Committees

4 RELATIONS

  • An audio recording of Finance and General Purposes Committee meetings will be retained by the clerk at the discretion of the Committee Chairman
  • The Clerk will attend all meetings of the Committee and will advise on any matters that the Committee may need to discuss.
  • The Clerk will carry out all actions of the committee and report progress on a regular basis.
  • The Clerk as RFO will carry out the financial policies and budget of the Committee and of the Full Council.

5 PUBLIC ATTENDANCE

  • The public are invited to attend all meetings of the committee and are advised that meetings may be recorded at the Chairman’s discretion.