Freedom of Information Act 2007

Information available from Mayfield and Five Ashes Parish Council under the model publication scheme

Class1 – Who we are and what we do
Class 2 – What we spend and how we spend it
Class 3 – What our priorities are and how we are doing
Class 4 – How we make decisions
Class 5 – Our Policies and Procedures
Class 6 – Lists and Registers
Class 7 – The Services we Offer
Additional Information

	How the information can be obtained	Cost
Class1 - Who we are and what we do (Organisational information, structures, locations and contacts)This will be current information only.	(hard copy and/or website)
Mayfield and Five Ashes Parish Council – Organisation and  Structure	Hard Copy Website	£1 FREE
Mayfield and Five Ashes Parish council – List of members and lay members	Hard Copy Website	£1 FREE
Mayfield and Five Ashes Parish Council -
Staffing structure

 

Class 2 – What we spend and how we spend it (Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)Current and previous financial year as a minimum	(hard copy and/or website)
Annual return form and report by External Auditor	Hard Copy	£1
Year End Accounts  report by Internal Auditor	Hard Copy	£1
Budget 2009/10 and other years	Hard Copy Website	£1 FREE
Precept	Hard Copy	£1
Budget Timetable	Hard Copy Website	£1 FREE
Financial Standing Orders and Regulations	Hard Copy Website	£1 FREE
Accounting Classification 2009/10 and other years	Hard Copy Website	£1 FREE
Grants given and received	Hard Copy Website	£1 FREE
List of current contracts awarded and value of contract	Hard Copy Website	£1 FREE
Members’ allowances and expenses	Hard Copy Website	£1 FREE
Financial Process	Hard Copy Website	£1 FREE
Glossary of Financial Terms	Hard Copy Website	£1 FREE
Internal Control Process	Hard Copy Website	£1 FREE
Financial Reports monthly  FA Reports	Hard Copy Website	£1 FREE
Financial Report Tables monthly   FB Reports	Hard Copy Website	£1 FREE
Financial Reserves Statement	Hard Copy Website	£0.10 FREE
Parish Council Assets Statement	Hard Copy Website	£0.10 FREE

 

Class 3 – What our priorities are and how we are doing (Strategies and plans, performance indicators, audits, inspections and reviews)	(hard copy or website)
Parish Plan 2007 – 2026  (2007)	Hard Copy Website	£3 FREE
Parish Plan 2007 – 2026  (2007) ACTION PLANS	Hard Copy Website	£3 FREE
Annual Report to Parish - Annually  2006,2007,2008	Hard Copy Website	£3 FREE
Quality status Certificate and application	Hard Copy	£3
Local charters drawn up in accordance with DCLG guidelines	None
Royal Society for Prevention of Accidents Reports – Skateboard Park	Hard Copy Website	£1 N/A
Royal Society for Prevention of Accidents Reports – Multi Sports Complex	Hard Copy Website	£1 N/A
Royal Society for Prevention of Accidents Reports – Play Areas A and B	Hard Copy Website	£1 N/A
Royal Society for Prevention of Accidents Reports – Five Ashes

 

Class 4 – How we make decisions (Decision making processes and records of decisions)Current and previous council year as a minimum	(hard copy or website)
Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings) Year 2006,2007,2008, 2009	Hard Copy Website	£1 FREE
Agendas of meetings Full Council  Series C	Hard Copy Website	£1 FREE
Agendas of meetings Development Committee	Hard Copy Website	£1 FREE
Agendas of meetings Finance and General Purposes Committee  Series D	Hard Copy Website	£1 FREE
Agendas of meetings Court Meadow Management Committee Series K	Hard Copy Website	£1 FREE
Agendas of meetings Planning Committee Series P	Hard Copy Website	£1 FREE
Agendas of meetings Rights of Way and Trees Series R	Hard Copy Website	£1 FREE
Agendas of meetings Security Committee Series S	Hard Copy Website	£1 FREE
Agendas of meetings Traffic Committee Series T	Hard Copy Website	£1 FREE
Agendas of meetings Risk Assessment Committee Series U	Hard Copy Website	£1 FREE
Agendas of meetings Youth Committee Series Y	Hard Copy Website	£1 FREE
Agendas of meetings Parish Assembly Series  A	Hard Copy Website	£1 FREE
Minutes of meetings Full Council  Series C	Hard Copy Website	£1 FREE
Minutes of meetings Development Committee	Hard Copy Website	£1 FREE
Minutes of meetings Finance and General Purposes Committee  Series D	Hard Copy Website	£1 FREE
Minutes of meetings Court Meadow Management Committee Series K	Hard Copy Website	£1 FREE
Minutes of meetings Planning Committee Series P	Hard Copy Website	£1 FREE
Minutes of meetings Rights of Way and Trees Series R	Hard Copy Website	£1 FREE
Minutes of meetings Security Committee Series S	Hard Copy Website	£1 FREE
Minutes of meetings Traffic Committee Series T	Hard Copy Website	£1 FREE
Minutes of meetings Risk Assessment Committee Series U	Hard Copy Website	£1 FREE
Minutes of meetings Youth Committee Series Y	Hard Copy Website	£1 FREE
Minutes of meetings Parish Assembly Series  A	Hard Copy Website	£1 FREE
Reports presented to Council Meetings  - by report	Hard Copy Website	£1 FREE
Responses to Consultations – by consultation	Hard Copy Website	£1 FREE
Responses to Planning Applications	Hard Copy Website	£0.10 FREE
Examination of Planning Application data –by Planning Application From Clerks Office	Per visit to see Planning File	£0.50
Bye laws	NONE	NONE

 

Class 5 – Our Policies and Procedures (current written protocols, policies and procedures for delivering our services and responsibilities)Current data only	(hard copy or website)
Policies and Procedures for the conduct of Council business
Standing Orders	Hard Copy Website	£1 FREE
Committees – Terms of Reference	Hard Copy Website	£1 FREE
Code of Conduct	Hard Copy Website	£1 FREE
Documentation Process	Hard Copy Website	£1 FREE
Agenda and Minutes Process	Hard Copy Website	£1 FREE
Delegated authority in respect of Clerk	Hard Copy Website	£1 FREE
Policies and procedures for the provision of services and about the employment of staff:
Information security policy	Hard Copy Website	£1 FREE
Records management policies (records retention, destruction and archive)	Hard Copy Website	£1 FREE
Data protection policies	Hard Copy Website	£1 FREE
Schedule of charges )for the publication of information)	Hard Copy Website	£1 FREE
Parish Council policy relating to the delivery of services	Hard Copy Website	£1 FREE
Employment - Equality and diversity policy	Hard Copy Website	£1 FREE
Child protection Policy	Hard Copy Website	£1 FREE
Health and safety policy	Hard Copy Website	£1 FREE
Recruitment policies (including current vacancies)	Hard Copy Website	£1 FREE
Complaints against the Council	Hard Copy Website	£1 FREE
Requests for Information and publication Scheme	Hard Copy Website	£1 FREE
Information Charging Policy	Hard Copy Website	£0.50 FREE

 

Class 6 – Lists and Registers Currently maintained lists and registers only	(hard copy or website; some information may only be available by inspection)
Assets Register	Hard Copy	£0.10
Disclosure log	Hard Copy	£1.00
Register of members’ interests	Hard Copy	£1.00
Register of gifts and hospitality	Hard Copy	£0.10
Declarations of Acceptance	Hard Copy	£0.10
Interest Statements	Hard Copy	£1
Listed Buildings	Hard Copy	£1
Houses in the Conservation Area	Hard Copy	£1

 

Class 7 – The Services we Offer Current data only
Allotments requests	Hard Copy	£0.10
Burial grounds and closed churchyards	NONE
Community centres and village halls	NONE
Parks, playing fields and recreational facilities	Hard Copy Website	£1 FREE
Seating, litter bins, clocks, memorials and lighting	Hard Copy Website	£1 FREE
Bus shelters	Hard Copy Website	£1 FREE
Markets	NONE	£1 FREE
Public conveniences	NONE
Youth Centre	Hard Copy Website	£1 FREE
Agency agreements - Lighting	Hard Copy Website	£1 FREE
Agency agreements – Bus Services
A summary of services for which the council is entitled to recover a fee, together with those fees.	Hard Copy Website	£1 FREE

 

Additional Information This will provide Councils with the opportunity to publish information that is not itemised in the lists above

 

 

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